This page helps users work through a Court Records need in Clay County, Florida, including where to search online, where to request help, and how to follow up when a record is not easy to find.

Clay County court record access is handled through the Clay County Clerk of Court and Comptroller, led by Tara S. Green, with online search, public records request, civil, criminal, and certified document options.

The main online search option for Clay County court records is the Clerk’s public search system. It allows searches by several case-related fields and includes access to certified document options when available.

  • Name
  • Case number
  • Date opened
  • Date closed

Use the available fields to narrow the result set, then review matches carefully for spelling, case number format, and date range.

  • Open the Clerk’s court records search.
  • Choose a search option such as name, case number, date opened, or date closed.
  • Enter the available details and submit the search.
  • Review the results and use the Clerk’s certified document option if you need an official copy that is available online.

Search tip: If a name search does not return the expected case, try spelling variations or use a case number if you have one.

Search Records & Reports options

The Clerk’s Search Records & Reports page organizes several public record categories in one place. For court record needs, use the Court Records option first. Other record groups listed by the Clerk include Official Records, County Records, County Map Library, Right of Way Maps, BOCC Meeting Minutes, Reports, and Historical Archives Records.

Many unofficial copies can be viewed for free through the Clerk’s online options. If the record is not available online or you need a record held by the Clerk’s Office, use the public records request route described by the Clerk.

You can review the Clerk’s broader search records and reports options for other record categories that may be related to your court records task.

Certified court records and E-Certify

The Clay County Clerk offers electronic certified court and official record documents for purchase when the document is available in a viewable electronic format. Each electronic certified document includes a Clerk of Court digital signature and tamper-evident features.

If the case or document is not viewable online, certified copies can still be obtained by visiting the Clerk’s Office in person. Users can also verify certified documents by QR code, unique reference number, or file upload through the Clerk’s E-Certify tools.

For certified copies, start with the Clerk’s E-Certify information or use the online option to order electronic certified records.

Civil court record topics

Civil court services in Clay County include matters such as small claims, evictions, family law, guardianship, foreclosure sales, mental health, probate, and other civil filings. The Clerk notes that the Circuit Civil Division handles civil actions where the damages or matter in controversy exceeds $50,000, while County Civil handles civil actions exceeding $8,000 up to $50,000. Matters of $8,000 and under are handled in Small Claims Court.

The Clerk also provides civil forms, including a civil cover sheet, small claims packet, eviction packet, unlawful detainer packet, notice of confidential information, motions, complaints, and related civil filings.

For civil records or filings, the Civil Court Services page and Civil Forms page can help identify the correct case type or form before contacting the Clerk.

Criminal court record topics

Criminal court services in Clay County are divided by case type. Circuit Court has jurisdiction over felony cases and juvenile delinquency matters. County Court has jurisdiction over misdemeanors and criminal traffic cases.

The Clerk’s criminal resources include criminal appeals, diversionary programs, sealing or expunging, and criminal department forms such as Notice of Confidential Information, Application for Indigent Status, and Marsy’s Law Invocation.

For criminal court record questions, review the Clerk’s Criminal Court Services page or the Criminal Department Forms page.

Public records requests when online search is not enough

If you cannot locate the desired record online, or you need records held in the custody of the Clay County Clerk of Court, send the request to the Public Records Custodian, also referred to as the Records Management Liaison Officer. Fees may apply.

Written notices under Florida public records law should be sent to the mailing address provided by the Clerk. Email requests may be sent to the public records custodian email address listed by the Clerk.

Court alerts and remote access options

The Clerk provides E-Notify as an alert system for upcoming court events. It is intended for defendants and other interested parties, but alerts are reminders only and do not replace official Clerk notification practices. Eligible case types include adult criminal traffic, adult misdemeanors, and adult felony cases; juvenile criminal cases and misdemeanor traffic cases are not included.

To locate a case in E-Notify, the Clerk instructs users to enter the full six numbers in the case number and not leave out zeros.

Remote access information is also available for court-related online services and Zoom appearances when directed by the assigned judge’s judicial assistant.

Clay County court records contacts

Use these Clerk contacts for court records, public records requests, civil matters, criminal matters, and certified copy follow-up.

  • Office of Tara S. Green, Clerk of Court and Comptroller, Judge William A. Wilkes Judicial Complex, 825 North Orange Avenue / P.O. Box 698, Green Cove Springs, Florida 32043
    Phone: (904) 284-6302
    Hours: Monday to Friday, 8:00 AM to 5:00 PM
  • Records Management Liaison Officer, 825 N. Orange Avenue, Green Cove Springs, FL 32043
    Email: publicrecords@clayclerk.com
  • Criminal Department
    Phone: (904) 278-4799
  • Circuit Civil / Family
    Phone: (904) 269-6363
  • Probate / Mental Health / Guardianship
    Phone: (904) 278-3707
  • Small Claims / Evictions
    Phone: (904) 278-3709
  • Seal / Expunge
    Phone: (904) 278-3650
  • Passport / Marriage License / Official Records
    Phone: (904) 284-6362

Common questions

Where can I search Clay County court records online?

Use the Clerk’s online court records search. Search options include name, case number, date opened, and date closed.

What should I do if I cannot find a Clay County court record online?

Contact the Clay County Clerk of Court public records custodian, also called the Records Management Liaison Officer. Requests may be mailed or emailed to publicrecords@clayclerk.com, and fees may apply.

Can I get certified Clay County court records online?

Electronic certified court and official record documents are available for purchase when the document is viewable online. If the case or document is not available for viewing on the website, certified copies can still be obtained by visiting the Clerk’s Office in person.

Which Clay County office handles criminal court record questions?

The Criminal Department handles criminal court services and can be reached at (904) 278-4799.

Which Clay County office handles civil and family court record questions?

Circuit Civil / Family can be reached at (904) 269-6363. The Clerk’s Civil Court Services page also explains civil, small claims, eviction, foreclosure, probate, guardianship, and related case areas.

Does E-Notify replace official court notices?

No. E-Notify alerts are reminders only. The Clerk states that official scheduling continues through normal business processes.